Fence Rental Software That Stops Panel Loss
Track every panel, automate 28-day billing cycles, and generate quotes in minutes. Built specifically for temporary fence rental companies losing money to spreadsheets.
The Hidden Cost of Poor Panel Tracking
Most temporary fence rental companies lose 15-25% of their panel inventory every year due to poor tracking and manual processes. For a 200-panel operation, that's $30,000 to $50,000 walking off job sites annually. The problem isn't that you don't care—it's that spreadsheets, paper logs, and disconnected systems make it nearly impossible to know what's where, what's billed, and what's missing until it's too late.
Spreadsheet Chaos
Panel counts in one file, billing in another, customer info somewhere else. You're copying data between systems, making manual updates, and praying nothing falls through the cracks. One typo means a panel disappears from your records—but not from the job site.
Blind Spots
"How many panels are at the Johnson site? When does their rental end?" If answering these questions requires digging through emails, texts, and handwritten notes, you're flying blind. Without real-time visibility, you can't make confident decisions about inventory or new jobs.
Billing Leakage
Jobs run long, panels stay out an extra week, but invoices don't reflect reality. Manual billing means you're leaving money on the table every month. The 28-day billing cycle that's standard in this industry becomes a nightmare to track by hand.
Collection Battles
The project's done, but the customer has no urgency to pay pickup fees or that final invoice. Without automated billing and clear documentation, you're stuck chasing payments instead of growing your business.
Complete Fence Rental Management Features
SiteRento isn't generic rental software with fencing bolted on as an afterthought. It's purpose-built for temporary fence rental operations—designed by people who understand 28-day billing cycles, panel loss headaches, and the chaos of managing inventory across dozens of job sites.
Real-Time Panel Tracking
Know exactly where every panel is—right now. SiteRento's inventory tracking shows you what's in your yard, what's deployed at each job site, and what's scheduled for pickup. When panels move, your records update automatically.
- Barcode scanning or manual entry for quick check-in/check-out
- Photo documentation of damage before it becomes a dispute
- Low-inventory alerts so you're never caught short on a busy weekend
Automated 28-Day Billing Cycles
Stop calculating billing periods by hand. SiteRento automatically tracks rental start dates, generates invoices on your 28-day cycle, and handles pro-rated calculations when jobs start or end mid-period.
- Recurring billing that runs on schedule without manual intervention
- Automatic adjustments when rentals extend or end early
- Pro-rated calculations for mid-period starts and stops
Instant Quote Generation
Turn quote requests into professional proposals in minutes, not hours. Enter the linear footage, select your panel type and accessories, and SiteRento calculates everything—including delivery, installation, and your standard rental terms.
- Email quotes directly to customers with your branding
- One-click conversion from quote to job—no re-entering data
- Zero transcription errors with automated calculations
Delivery & Pickup Scheduling
See your entire delivery and pickup schedule at a glance. Drag-and-drop scheduling makes it easy to optimize routes, reassign jobs when plans change, and ensure nothing falls through the cracks.
- Mobile assignments with site address, contact info, and panel counts
- Real-time completion tracking when drivers mark jobs done
- Special instructions automatically included in driver assignments
See How SiteRento Can Transform Your Operations
Stop losing panels and revenue. Get a personalized demo and see exactly how SiteRento handles your specific workflow.
Site-Level Inventory Control
Track panels at every location—not just totals, but exactly which panels are where. When a GC calls asking if you can add 20 panels to their site, you'll know immediately whether you have availability and where those panels are coming from.
- Utilization dashboards show which panels are earning money vs. sitting idle
- Trend analysis to identify your most profitable jobs
- Fleet expansion insights based on real utilization data
Mobile Field Operations
Your crews work in the field, not at a desk. SiteRento's mobile app gives them everything they need to document deliveries, capture signatures, and update job status—even without cell service.
- Photo documentation of panel condition at delivery and pickup
- Electronic signatures to confirm receipt and completion
- GPS timestamps prove exactly when and where work was completed
Customer Portal & Online Payments
Give your customers the self-service experience they expect. They can view invoices, make payments, request service changes, and download receipts—without calling your office.
- Credit card and ACH payments with secure Stripe processing
- Autopay for recurring rentals to improve collection times
- Self-service portal reduces administrative overhead
Connects to the Tools You Already Use
SiteRento works with your existing accounting and payment systems—no double entry, no manual exports, no reconciliation headaches.
QuickBooks Online Integration
Two-way sync keeps your books accurate without duplicate data entry. Invoices created in SiteRento automatically appear in QuickBooks. Payments recorded in either system sync both ways. Customer records stay consistent across platforms.
Stripe Payment Processing
Accept credit cards and ACH payments with industry-leading security. Stripe's PCI-compliant processing protects your customers' payment data. Set up autopay for recurring rentals and watch your collection times shrink.
What Fence Rental Companies Achieve with SiteRento
Average reduction in panel loss
Faster quote generation
Billing accuracy improvement
Panels profitable within
"A 200-panel operator in Texas was losing 18% of inventory annually before switching to SiteRento. Within 6 months, their loss rate dropped to under 8%—saving over $15,000 in replacement costs. The automated billing alone recovered an additional $8,000 in revenue they'd been leaving on the table with manual invoicing."
"A Colorado fence rental company cut their quoting time from 45 minutes to under 10 minutes per job. With 15-20 quotes going out each week, that's over 10 hours of administrative time returned to growing the business."
Built for Every Type of Fence Rental Operation
Construction Site Fencing
Long-term rentals, multiple sites, demanding GCs. SiteRento helps you manage perimeter security across dozens of active projects. Track panels by site, automate monthly billing, and maintain the documentation contractors require. When the project timeline shifts—and it always does—your billing and inventory adjust automatically.
Need compliance info? Learn about OSHA fence requirements →
Events & Festivals
Short turnarounds, custom configurations, weekend installations. Event fencing requires precision scheduling and fast quotes. SiteRento's drag-and-drop calendar and instant quoting help you book more events without the operational chaos. Document setup with photos and get sign-off before you leave the site.
Residential Construction
Homebuilders want reliable partners and predictable billing. SiteRento helps you manage relationships across subdivisions and developments with consistent service. Automated billing on 28-day cycles means you get paid on schedule while builders get the clear invoicing their accounting departments require.
Also Managing Other Site Services?
Many of our customers manage multiple equipment types. SiteRento handles them all in one platform.
Frequently Asked Questions About Fence Rental Software
Ready to Stop Losing Panels?
Join fence rental companies already using SiteRento to track every panel, automate billing, and maximize rental revenue. See why operators are switching from spreadsheets to purpose-built software.