Automating 28-Day Billing Cycles: A Complete Guide
Switching from manual invoices to automated 28-day cycles frees up cash flow and eliminates disputes.
The 28-day billing rhythm is standard in construction rentals, but most teams still create invoices manually at the end of the month. Automating that cycle means invoices go out on time, accruals stay accurate, and cash hits the bank faster.
Step 1 – Capture on-rent dates precisely
The automation only works if every delivery, pickup, and pause is recorded. Sync driver tickets, approvals, and change orders into a single job timeline.
Step 2 – Build smart billing rules
Configure service-specific rules: 28-day fence rentals, weekly dumpster hauls, daily standby rates, or mobilization charges. Once rules exist, you can reuse them on every quote.
Step 3 – Push to accounting automatically
SiteRento batches each 28-day cycle and sends it straight to QuickBooks with customer, job number, and GL mapping intact. No more CSV exports.
Step 4 – Alert customers proactively
Email notifications hit inboxes 48 hours before the next billing date so customers can approve charges before the invoice posts.
Ready to automate every cycle?
Turn on recurring invoices, prorations, and change order tracking in one afternoon. No custom dev required.